Posts tagged collaborative

Collaborative tools

Taking a few minutes to write during a very snowy holiday week, I chose to promote two useful collaborative tools I’ve been working with a lot lately : getdropbox and mindmeister.dropbox

First, for those who need to share documents with other people working outside of the same intranet… and on different plateforms… Getdropbox is made for you !

Once installed on different computers with the same account, for example, it allows you to share documents on as many computers as you want regardless of the plateform (Mac, windows, Linux). The MyDropBox folder appears as a local folder on all of these computers and once a file is updated on one of them, you get notified of every changes on the other ones. This also works perfectly when you need to share on specific folder with a group of colleagues… Just send them an invitation and they’ll be able to access files and modify them in this folder only. Finally, if you cannot install getdropbox on your computer because you don’t have administrator access, you can use the web interface with (almost) all the same features (and more… check the « restore » function for instance)! After a few months of regular use with different groups of colleagues, I can only recommend this great software.mindmeister

Then, for those who already find an interest in the power of mindmapping… Mindmeister is for you !

With the same ease as getdropbox, start a map and invite people to join you to share ideas and organize them. The map will dynamically update on every change, so everyone can work efficiently together. Coupled with skype, it’s definitely very powerful. Again, I’ve tested it with different groups of people and it works fine !

Oh, and I forgot… both of these great tools are FREE :-)

Collaborating as never been so easy…

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Faire circuler l’information dans une organisation

English Summary : everybody working in a complex organization knows how it is difficult to manage information circulation between people and each layer of the system. A few articles quoted below cover the problem and Wikis could be part of the answer to the problem…

Quiconque travaillant dans une grande organisation sait à quel point il est difficile de faire circuler de l’information de manière efficace au sein d’une structure complexe. Si l’e-mail nous a donné la vitesse, il nous apporte également la quantité (sans forcément la qualité), la redondance, le désordre… et au bout du compte, l’impossibilité de gérer efficacement cette circulation d’information.
Un graphique saisissant nous permet d’appréhender la puissance d’un Wiki au sein d’une organisation dans le sens où il centralise l’information de manière unique pour éviter les redondances. L’efficacité d’une Knowledge Base n’est plus à démontrer. Ainsi, dans l’organisation dans laquelle je travaille, le mise en place d’un référentiel avec plusieurs contributeurs a considérablement réduit le nombre de mails envoyés concernant les mêmes demandes répétitives.

De même, certains s’interrogent sur l’utilité d’une interface comme Facebook au sein de l’entreprise. Même si ce genre de modèle ne peut évidemment pas s’appliquer à toutes les organisations, c’est une nouvelle étape à laquelle nous devrons nous préparer.

Pour la fine bouche, un dernier lien nous présente l’utilisation des « social medias » pour faire du marketing

Bonne lecture !

Et pour aller plus loin :
What is a social media : two practical guides ?
Online collaboration tools and ressources
How we use twitter for journalism

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New forms of collaboration in a working environment

(Holm Friebe from the socialistic-capitalist joint-venture Zentrale Intelligenz Agentur in Berlin : new forms of cooperation and collaborative work in todays’ society -> The Hedonistic Company)

The seven NO rule :
No office (very informal places of work, sometimes working together, sometimes not…), no employees, no fixed costs, no pitches, no exclusivity (the company doesn’t own your whole life work), no working hours (you can work any time during the day, from whereever you are), no bullshit.

The work-work balance rule :
Balance between commercial and creative work, between work for clients and test projects designed for no one in particular.

The instant gratification rule :
use money as incentive, distribute profit, to push people to be creative and come to work… Paid according to the work done, no fixed salary, keeping 10% for the company’s hedonistic projects

The Pluralism of methods rule :
find technical solutions for social problems, Us online tools instead of meetings to collaborate and find solutions. Go for the most popular tools and not the more sophisticated ones, so anyone can use them (shared agendas, collaborative tools and blogs…)

The fixed ideas rule :
live up to your intellectual obsessions. Express and defend wildest ideas and obsessions.

The Responsabilities without hierarchies rule :

each project has to have on person in charge, but it can be anybody. The majority decides which one can be pursued and managed.

The Power of procrastination rule :
Don’t try to be too efficient. Good ideas will adapt and be productive even if you leave them aside for a time.

Marketing by Feuilleton

No advertising, no PRs, if you do something interesting, talk about it and it will get known fast.

>> Stephanie’s notes about the speech

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